ECWA AGM Report

Eastoft Community Welfare Association

A.G.M Minutes

1st August 2017 – 31st July 2018

Chairperson’s Report

This year has been one of consolidation as can be seen from the following Secretary’s Report.

However none of what has been achieved could have been done without the support and commitment of the members of E.C.W.A Committee, all of whom give their time on a voluntary basis.

This year we have lost, Nikki Walker from the Committee whose artistic skills were greatly appreciated.

However this year we have also welcomed on board 2 new members: Sharon Blomfield and Tony Woodhouse. Tony is also a councillor on Eastoft Parish Council and is therefore their representative on E.C.W.A.

The E.C.W.A constitution requires representation from all local groups within the village so that all can have a say in how the village hall and playground are maintained, developed and in the activities that they offer for the local community.

The current members of E.C.W.A are:

Sharon Blomfield
Trevor Brown (Trustee)
William Castledine
Brenda Gleadle
Marion Martin (Trustee, Secretary, Treasurer)
Peter Martin (Chair, Trustee)
Mick Walsh (Trustee)
Tony Woodhouse

We have also been very fortunate over this past year to have the behind scenes support of our ex- Treasurer Tracy Hall, whilst we have gone through a period of transition with the Treasurer role.

As we look forward to another year, we welcome interest from more residents in becoming involved in the hall and playground and in developing the activities that are available in Eastoft.

Secretary’s Report

Events

Members of E.C.W.A have organised and participated in a Music Night and a Music Quiz Night during Autumn 2017 and a General Knowledge Quiz Night during Summer 2018.

At each event there has been an average turnout of approximately 30 people both village residents and visitors. Local businesses have also been extremely generous in donating prizes for the raffles held during these evenings. Feedback from those who have attended has been very positive with requests for further future events.

Eastoft Village Hall Hire

Over the past year, the hall has been hired by the following:

Post Office Outreach Service (weekly every Tuesday morning),

Private hire (fortnightly on a Tuesday however this group has now ceased due to relocation of the group facilitator)

Gardening Club (monthly on every second Wednesday), Gardening Committee (monthly on every third Wednesday)

Eastoft Parish Council (bi-monthly second Monday of the month together with an open drop in session of all village groups to promote what is available in Eastoft )

North Lincolnshire Council ( Safer Neighbourhood Drop In sessions)

Private function hire, namely for facilities to support events being held at St Bartholomew’s Church in Eastoft. E.C.W.A appreciates the involvement of Reverend Justine in promoting this option.

Fund Raising

This year has also seen E.C.W.A apply for and with local support been successful in becoming a

Co op Local Community Champion for Sep18-Nov 18. Our application has been to secure funds to improve the heating system at the hall so that as a venue it is warmer and therefore accessible to all members of the local community. The Co op has also agreed that interested staff can volunteer at our village hall to support in its redecoration.

In addition some local residents have approached Eastoft Parish Council to apply for the £250 Micro Grant to be used for external maintenance and interior redecoration of the hall and to improve the sound system at the hall.

Premise

There have been a number of developments to the hall over this past year: the sound system has been upgraded, soap dispensers, hand dryers and and external cigarette bin have been installed, electrical checks have been done and remedial work undertaken, resources in the attic and cupboards have been sorted and those that are obsolete have been discarded, and play resources have been loaned out to Swinefleet Tots and Toast Group which has ensured that they are being put to good use.

Communication

The In Eastoft Face book page which is administered by member of E.C.W.A. Has gone from strength to strength with currently over 300 members.

Treasurers Report.

http://www.eastoftcommunity.info/wp-content/uploads/2018/09/AGM-18-Minutes.pdf

Resignation of Officers/Election of Officers

Peter Martin, as indicated at previous meetings offered his resignation from the post of Chair and Trustee explaining that as he was no longer resident in the village he felt that it would benefit E.C.W.A to have a local resident in the post who was aware of events/resident’s opinions. Peter offered to continue in post until the November meeting to allow recruitment of another Chair. Peter indicated that he would like to remain in E.C.W.A and was prepared to act as Vice Chair for a year if that would help support the new Chair into post. Agreed Chair vacancy to be advertised.

Marion Martin, as indicated in previous meetings offered her resignation from the post of Treasurer, explaining that personal commitments did not allow her the time to fulfil both roles as Secretary and Treasurer as E.C.W.A needed. Fiona Woodhouse has experience of book keeping and although Fiona does not wish to join the E.C.W.A committee she would be prepared to do E.C.W.A accounts ex- officio. All E.C.W.A members present agreed to this arrangement. It was agreed that the handover of the role would start from mid October.

No other committee members offered resignation.

AOB None